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Assistant to the Dean

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Posting Details

Position Information

Job Title Assistant to the Dean
Campus Bangor
Posting Number 201100421
Full or Part Time Full-Time
Position End Date (if temporary)
Exempt/Non-Exempt Non-Exempt
Benefits Eligible Yes

Position Summary Information

Job Description Summary

Provide clerical and administrative support to the Student Life team. Assist student clubs and organization in areas concerning finances and interacts with students coming to the office seeking help with various student services. This person must be a problem solver and be comfortable dealing with a wide range of situations and be able to communicate effectively and confidentially with parents, students, faculty, staff, and members of the greater community.

Duties and Responsibilities

• Manage the functions of the main office including bookkeeping, mail, phones, faxing, and appointments for multiple student life areas (Dean of Student Life, Assoc. Dean, student activities, community and student engagement, counseling services, health services, and residence life).
o Disseminate information received via phone, mail, and direct contact to the appropriate resource.
o Coordinate calendars and schedule meetings for Dean and Associate Dean.
o Managel budget reports from web based financial database.
o Prepare financial documents (e.g. balance sheets, purchase orders, invoices, and reimbursements).
o Coordinate centralized purchasing for office(s).
o Process documents (e.g. memos, policies, and spreadsheets).
o Update and post information on website and other marketing and social media platforms.
o Complete various clerical duties which include filing, copying, scanning, word processing, and spreadsheets.
• Data entry and follow-up for
o Maintenance/custodial services and technology requests.
o Time and attendance system for all student employees, Student Life and Housing Offices.
• Assist the operation of the Housing Office inquiries including:
o Process, file, log requests, and follow-up on resident requests.
• Assist student government and student organizations with:
o Financial processing (account reconciliation, document tracking, deposits, purchase requests and reimbursements).
o Coordinate centralized purchasing for student organizations.
• Coordinate with Student Activities Office on scheduling paid tables for outside vendors in the Campus Center.
• Assist with special projects (e.g. Student Orientation, Welcome Weekend, special events, etc.).

Education and Experience

Education: Associate’s Degree; Bachelor’s Degree preferred.

Experience: 2-5 years of diversified office experience.

Knowledge, Skills and/or Abilities:
Good written and verbal communication skills. Knowledge of Microsoft Office and Excel along with general familiarity with Google platforms is needed. As the first point of contact for the Student Life Staff, the candidate must be able to create a welcoming atmosphere, employ good listening skills and patience, be able to build relationships with students and have strong customer service skills.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand, walk, and talk or hear.

Posting Detail Information

EEO Statement
Close Date
Open Until Filled Yes
Special Instructions to Applicants
Quick Link to Posting http://husson.peopleadmin.com/postings/1406

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. List of References
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2
  3. Other Document
  4. Letter of Recommendation 3